Last updated: March 2026
1. Introduction
Rod Thomas (“We”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website and coaching services. This policy applies to all clients, prospective clients, and website visitors.
2. Data Controller
The data controller responsible for processing your personal data is:
Business Name: Rod Thomas
Email: rt@rod-thomas.com
3. Personal Data We Collect
We may collect and process the following categories of personal data:
a) Identification and Contact Data
- Name and surname
- Email address
- Phone number
- Postal address (if applicable)
b) Coaching-Related Data
- Information shared during coaching sessions
- Goals, notes, reflections, and progress related to coaching
- Communications via email, messages, or forms
c) Technical Data (Website Use)
- IP address
- Browser type and version
- Pages visited and date/time of access
- Cookies (see Section 9)
4. Purposes of Processing
We process your personal data for the following purposes:
- Providing and managing coaching services
- Scheduling sessions and communicating with you
- Billing, invoicing, and accounting
- Improving our services and website
- Complying with legal and regulatory obligations
5. Legal Basis for Processing
We process your data based on one or more of the following legal grounds:
- Performance of a contract (coaching services)
- Consent (e.g. contact forms, newsletters, optional data)
- Legal obligation (e.g. accounting requirements)
- Legitimate interest (business administration and service improvement)
6. Data Sharing and Disclosure
Your personal data will not be sold or shared with third parties, except:
- Where required by law or legal authority
- With service providers (e.g. accounting, IT tools) strictly necessary to operate the business
- With your explicit consent
All third parties are required to respect confidentiality and data protection laws.
7. Confidentiality of Coaching Data
All information shared during coaching sessions is treated as strictly confidential.
Confidentiality may be breached only if required by law or where there is a serious risk of harm to you or others.
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes described above, including legal and accounting requirements.
Coaching records are stored securely and deleted when no longer required.
9. Cookies
Our website may use cookies to ensure proper functionality and improve user experience. You can manage or disable cookies through your browser settings.
For more information, please refer to our Cookie Policy (if applicable).
10. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.
11. Your Rights
Depending on applicable law, you have the right to:
- Access your personal data
- Request correction or update of inaccurate data
- Request deletion of your data (“right to be forgotten”)
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
Requests can be made by contacting us at contact@rod-thomas.com.
12. Complaints
f you believe your data protection rights have been violated, you have the right to lodge a complaint with the competent data protection authority in your country of residence.
13. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time.
The version published on our website at the time of use applies.